Executive Assistant
2.
2 Reston, VA Reston, VA Full-time Full-time Estimated:
$69.
5K - $88K a year Estimated:
$69.
5K - $88K a year 1 day ago 1 day ago 1 day ago Title:
Executive Assistant Type:
Full Time, Exempt Location:
Reston, VA--hybrid flexibility Reports to:
Owner Visit Us:
https:
//www.
mullerec.
com/ Muller Inc is currently seeking a full-time Executive Assistant for our Principal Owner.
We are currently seeking a professional individual with excellent interpersonal, organizational, and communication skills.
The right candidate will be a self-starter who is highly organized, outgoing, motivated and detail oriented.
Must possess a positive and professional demeaner, enjoy client interaction and be committed to personal development.
This individual will play a critical role in supporting the ongoing operations of a rapidly growing multi-business company.
Disclaimer:
The following description has been designed to indicate the general nature and essential responsibilities of work performed by employees within this classification.
It is not a comprehensive inventory of all duties, responsibilities, and qualifications required.
Responsibilities:
Office Tasks:
Attend internal meetings and keep meeting minutes focusing on action item details and due dates and responsible team member.
Outreach to owner direct reports to confirm if they have any needs or need to meet with owner.
Distribute meeting minutes and add to Microsoft Planner.
Organize meetings and gather/prepare meeting materials.
Support with research and gathering of materials in preparation of meetings.
Act as temporary backup for numerous back office administrative roles for when a position is being backfilled.
Manage Outlook calendar which involves frequent adjustments and updates throughout the day, scheduling & confirming of all internal & external meetings and conference calls.
Review and confirm schedules/availability; draft and send calendar invitations in Outlook.
Provide quality control with numerous internal processes to confirm process is being followed by applicable team members.
Prequalify resume submissions for numerous positions.
Recommend technology and processes to increase efficiency and automation Obtain information on clients and industry professionals' interests and recommend and purchase special/attention getting gifts based off these Hand-deliver presents, gifts, documents, mail, etc.
to recipients.
Make sensitive phone calls on owners' behalf to banks, lenders, government agencies, etc.
Follow up with vendors, partners, team members to help get a response or help get tasks completed.
Coordinate and prepare documents for signature by owner on daily basis and provide general clerical support as needed.
Add new opportunities to Salesforce.
Assist with facilitating vendors, consultants and contractors as needed.
Plan and execute team and company events.
Review and delete junk/spam emails from inboxes.
Personal Tasks:
Coordinate repairs/maintenance at personal residence and provide access to contractors.
Coordinate vehicle maintenance and fuel up vehicle.
Research and make hotel, flight, restaurant, and event space reservations.
Order and coordinate delivery of groceries and products.
Brainstorm on, purchase and deliver/coordinate delivery of presents for family and friends.
Required
Qualifications:
At minimum, Bachelor's degree.
At minimum 3 years of professional experience post-graduation as an EA or similar role.
Valid Driver's License.
A demonstrated ability to multitask, probe, analyze and problem-solve issues with minimal guidance.
Highly flexible and adaptable to changing structures and priorities.
Highly organized with the ability to manage multiple priorities simultaneously.
Excellent communication and business writing Computer literate Proficiency with Microsoft Office products is required.
Resides within 10 miles of Reston VA is highly preferred.
Compensation:
Competitive Salary
Yearly Bonus Paid Holidays and Vacation Health, Vision, and Dental Insurance plus additional voluntary plans 401K with company match Company phone, computer, Muller Inc is an Equal Opportunity Employer and makes hiring decisions solely on the basis of merit.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
2 Reston, VA Reston, VA Full-time Full-time Estimated:
$69.
5K - $88K a year Estimated:
$69.
5K - $88K a year 1 day ago 1 day ago 1 day ago Title:
Executive Assistant Type:
Full Time, Exempt Location:
Reston, VA--hybrid flexibility Reports to:
Owner Visit Us:
https:
//www.
mullerec.
com/ Muller Inc is currently seeking a full-time Executive Assistant for our Principal Owner.
We are currently seeking a professional individual with excellent interpersonal, organizational, and communication skills.
The right candidate will be a self-starter who is highly organized, outgoing, motivated and detail oriented.
Must possess a positive and professional demeaner, enjoy client interaction and be committed to personal development.
This individual will play a critical role in supporting the ongoing operations of a rapidly growing multi-business company.
Disclaimer:
The following description has been designed to indicate the general nature and essential responsibilities of work performed by employees within this classification.
It is not a comprehensive inventory of all duties, responsibilities, and qualifications required.
Responsibilities:
Office Tasks:
Attend internal meetings and keep meeting minutes focusing on action item details and due dates and responsible team member.
Outreach to owner direct reports to confirm if they have any needs or need to meet with owner.
Distribute meeting minutes and add to Microsoft Planner.
Organize meetings and gather/prepare meeting materials.
Support with research and gathering of materials in preparation of meetings.
Act as temporary backup for numerous back office administrative roles for when a position is being backfilled.
Manage Outlook calendar which involves frequent adjustments and updates throughout the day, scheduling & confirming of all internal & external meetings and conference calls.
Review and confirm schedules/availability; draft and send calendar invitations in Outlook.
Provide quality control with numerous internal processes to confirm process is being followed by applicable team members.
Prequalify resume submissions for numerous positions.
Recommend technology and processes to increase efficiency and automation Obtain information on clients and industry professionals' interests and recommend and purchase special/attention getting gifts based off these Hand-deliver presents, gifts, documents, mail, etc.
to recipients.
Make sensitive phone calls on owners' behalf to banks, lenders, government agencies, etc.
Follow up with vendors, partners, team members to help get a response or help get tasks completed.
Coordinate and prepare documents for signature by owner on daily basis and provide general clerical support as needed.
Add new opportunities to Salesforce.
Assist with facilitating vendors, consultants and contractors as needed.
Plan and execute team and company events.
Review and delete junk/spam emails from inboxes.
Personal Tasks:
Coordinate repairs/maintenance at personal residence and provide access to contractors.
Coordinate vehicle maintenance and fuel up vehicle.
Research and make hotel, flight, restaurant, and event space reservations.
Order and coordinate delivery of groceries and products.
Brainstorm on, purchase and deliver/coordinate delivery of presents for family and friends.
Required
Qualifications:
At minimum, Bachelor's degree.
At minimum 3 years of professional experience post-graduation as an EA or similar role.
Valid Driver's License.
A demonstrated ability to multitask, probe, analyze and problem-solve issues with minimal guidance.
Highly flexible and adaptable to changing structures and priorities.
Highly organized with the ability to manage multiple priorities simultaneously.
Excellent communication and business writing Computer literate Proficiency with Microsoft Office products is required.
Resides within 10 miles of Reston VA is highly preferred.
Compensation:
Competitive Salary
Yearly Bonus Paid Holidays and Vacation Health, Vision, and Dental Insurance plus additional voluntary plans 401K with company match Company phone, computer, Muller Inc is an Equal Opportunity Employer and makes hiring decisions solely on the basis of merit.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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