Administrative Assistant
Job Description SummaryThe Administrative Assistant is responsible for providing administrative support for the Director of Software Development, and Leadership Team at the site. Works on assignments that are complex in nature in which independent action and a high degree of initiative are required to resolve problems and develop recommendations. Will act independently to determine new methods and procedures on assignments and may provide guidance to other non-exempt personnel.
Uses his/her ability as an office administrator to contribute to the overall management of the facility, and to complete tasks in creative and effective ways. Must be highly organized and able to prioritize multiple tasks and projects effectively.
Job Description
Duties and
Responsibilities:
Effective use of Microsoft Office to develop presentations, create documents/templates, input and analyze data. Prepare documents containing financial, statistical, technical, or legal terminology.
Responsible for heavy calendar management, requiring interaction with both internal and external executives, R&D department and assistants.
Facilitates incoming and outgoing department communications on behalf of the Leadership Team and Director.
Establishes and maintains files and confidential records, including those related to personnel, financial budgets and/or legal and proprietary information.
Coordinates large scale events and interdepartmental meetings, develops and distributes instructions, coordinates room setup logistics, interfaces with those attending meeting and facilitates arrangements.
Makes complex domestic and international travel arrangements, utilizing judgment to effectively manage cost and assure management needs are considered. Prepares extensive travel itineraries and assists with expense reports for leaders and Director as needed.
Coordinate various office support services, including purchasing and facilities management.
Assists in the arrangement and execution of company socials and events
Functions as Receptionist at Reception desk
Supports several leaders as required for special projects and needs.
Maintains a positive outlook no matter how big or small the task
Performs other related duties and assignments as required.
Requirements:
A high school diploma/GED
A minimum of six years of administrative assistant experience
At least two years supporting an executive or senior level manager
Assets:
Expertise with Microsoft applications (Word, PowerPoint, Excel, Outlook).
AP and Concur experience is a plus.
Prior experience supporting senior level management and/or R&D department
Effective organization, planning, and interpersonal skills- Effective written and oral communication skills
Demonstrated ability to maintain a high degree of confidentiality with sensitive information.
Must have very high customer service and support skills and be willing to pitch in where needed to get things done.
Good learning agility and the ability to anticipate future needs
Strong communication skills and attention to detail, ability to prioritize, meet deadlines, and juggle multiple priorities in a fast-paced environment
Demonstrated ability to deal with unresolved situations, frequent changes, delays or unexpected events and maintain calm disposition.
Primary Work LocationUSA VA - Reston
Additional Locations
Work Shift
. Apply now!Estimated Salary: $20 to $28 per hour based on qualifications.
Uses his/her ability as an office administrator to contribute to the overall management of the facility, and to complete tasks in creative and effective ways. Must be highly organized and able to prioritize multiple tasks and projects effectively.
Job Description
Duties and
Responsibilities:
Effective use of Microsoft Office to develop presentations, create documents/templates, input and analyze data. Prepare documents containing financial, statistical, technical, or legal terminology.
Responsible for heavy calendar management, requiring interaction with both internal and external executives, R&D department and assistants.
Facilitates incoming and outgoing department communications on behalf of the Leadership Team and Director.
Establishes and maintains files and confidential records, including those related to personnel, financial budgets and/or legal and proprietary information.
Coordinates large scale events and interdepartmental meetings, develops and distributes instructions, coordinates room setup logistics, interfaces with those attending meeting and facilitates arrangements.
Makes complex domestic and international travel arrangements, utilizing judgment to effectively manage cost and assure management needs are considered. Prepares extensive travel itineraries and assists with expense reports for leaders and Director as needed.
Coordinate various office support services, including purchasing and facilities management.
Assists in the arrangement and execution of company socials and events
Functions as Receptionist at Reception desk
Supports several leaders as required for special projects and needs.
Maintains a positive outlook no matter how big or small the task
Performs other related duties and assignments as required.
Requirements:
A high school diploma/GED
A minimum of six years of administrative assistant experience
At least two years supporting an executive or senior level manager
Assets:
Expertise with Microsoft applications (Word, PowerPoint, Excel, Outlook).
AP and Concur experience is a plus.
Prior experience supporting senior level management and/or R&D department
Effective organization, planning, and interpersonal skills- Effective written and oral communication skills
Demonstrated ability to maintain a high degree of confidentiality with sensitive information.
Must have very high customer service and support skills and be willing to pitch in where needed to get things done.
Good learning agility and the ability to anticipate future needs
Strong communication skills and attention to detail, ability to prioritize, meet deadlines, and juggle multiple priorities in a fast-paced environment
Demonstrated ability to deal with unresolved situations, frequent changes, delays or unexpected events and maintain calm disposition.
Primary Work LocationUSA VA - Reston
Additional Locations
Work Shift
. Apply now!Estimated Salary: $20 to $28 per hour based on qualifications.
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